Cancellation Policy
Payment Methods
An individual checklist has been prepared via our online portal. The payments required are outlined in each member’s checklist. All competitive fees are required to be paid directly on-line in our registration system called Amilia. Payment methods accepted by the online registration system are: Visa and MasterCard. We do not accept any other form of payment other than through Amilia.
Some fees are reoccurring monthly fees, while others are annual fees (GO, Program Fee, Annual Fees)
On the individual athlete payment checklists, sent to you, each of these payments are due on the indicated deadlines.
Very Important! Payments are required to be done EXACTLY on the date noted on the individual Checklist (i.e.: the monthly training fees are due on the 1st day of each month).
In the eventuality that a payment is not received by the indicated deadline, you will receive a notification from our administrative/management team requesting the situation to be rectified immediately. A penalty of $25 will be applied for each individual late payment.
If payments are not rectified immediately, the Club reserves the right to suspend the athlete for non-payment reason until the payment is reconciled.
To be noted: should training be missed due to non-payment, pro-rating will not be applied to the missed training period. In addition, prolonged non-payment may have a negative impact in the athlete’s competitive season.
Gymnastics Ontario Insurance Fee
Gymnastics Ontario Fee is $45 /Season and it is a registration fee required for each individual athlete for sports insurance for the respective Season (July 1 to June 30 of each year). This amount also includes an administration fee. To read more about the insurance coverage you may visit this link: http://www.gymnasticsontario.ca/insurance/
This fee is charged at the time of an athlete registration into the program and is valid for all registrations for the full 2023/2024 Season, without any pro-rating available. Athletes transferring from the recreational program or from other clubs into the competitive program are required to have the insurance fee up to date. This fee is non-refundable.
Gymnastics Ontario Program Fee
Depending on the level and/or age of each athlete, select members (as indicated case by case in the individual checklists) are required to be registered with GO in various categories (i.e.: $115, age 7+, level 1 to 5, $255, age 7+, Level 6 to 9, and $368 age 7+, Level 10, HP or Aspire). The competitive age is as noted by the GO regulations, considered as of December 31, 2024 for the 2023/2024 Season. The program fees are transferred directly, in full, to GO by the Club within the required timeframe, as noted by GO policies. This fee is non-refundable.
Monthly Training Fee's
Training Fees are due on the 1st of each month and are reconciled on the 2nd of each month. If payment is not received by the 1st of each month, a $25 late fee will be applied and you will be emailed for account reconciliation. If the payment is not then received by the 3rd of each month, an additional $25 late fee will be applied.
Month Advance Payment
The month advance payment fee covers the last training fee of the year (June 2024). This fee is non-refundable.
Competition Fee's
Competition fees fluctuate each year, depending the Competition Host clubs requirements. These fees, once collected are transferred immediately to the Competition Host Club. As such, unless note below, all competition fees are non-refundable.
-
If an athlete ends up in not being registered for a competition, for various reasons, as assessed by the Competitive Director, the Club will inform the parents in advance and a credit for the unattended competition will be placed on the athletes Amilia account. Please see the 2023/2024 Competitive Handbook for information regarding competition cost shares.
Annual Fee's (EBE, Cleaning, Administrative, GO, and Program Fee's)
All fee's are non-refundable.
Leotard Fee
All paid fee's are on-refundable.
Withdrawal Policy
We understand that sometimes things may not work out. The Competitive Program is intended to be a yearly commitment. That being said, in the eventuality of withdrawal from the program, a notice in writing must be sent to the Competitive email at competitive@kanatagymnastics.ca. All paid fee's are non-refundable.
Safe Sport Gymnastics Ontario Policies
Kanata GymnoSphere is a Club affiliated with Gymnastics Ontario. As such we follow the policies reinforced both by Gymnastics Ontario, but also those put in place by Gymnastics Canada. Safe Sport is very important to Kanata GymnoSphere. To become familiar with the Gymnastics Ontario policies you may refer to this link: http://www.gymnasticsontario.ca/policy/
Acknowledgment of Kanata GymnoSphere
Competitive Handbook Policies 2023/2024
I hereby acknowledge that I have read and familiarized myself with the content and requirements set in the Competitive Handbook 2023/2024 and I understand that enrollment in the Competitive Program is an annual commitment.
I have read and understood all policies listed above, and in the Competitive Handbook and I confirm to respect them.
The letter of acknowledgment is required to be signed and submitted to the Club no later than June 15th 2023, or 1 week prior to joining the Competitive Program (for athletes accepted into the program mid-season). Kanata GymnoSphere does not hold spots without payment or commitment and will offer positions in the Competitive Program based on a first come, first serve priority.
As such, the competitive groups are finalized and structured based on the response received by June 15th 2023, deadline, expressing the intent to return or join our Competitive Program. We would like to emphasize the importance of respecting the deadline in order to ensure your athlete has a spot guaranteed in our competitive program, given we have limited spots.
I understand the Club retains the right to update policies in the Competitive Handbook from time to time, however, these policies will not affect the competitive fees within the 2023/2024 Season.
Kanata Gymnosphere reserves the right to transition our Competitive Program to a Not For Profit at any point within the 2023/2024 Competitive Season.
